Property Accounting System

Invoicing/Billing

• Auto-generation of recurring invoices & manual issuance of ad-hoc invoices
• Water/electric billings: Technicians can input readings directly into the App
• Auto-generate late payment interest (LPI)
• Advance payment auto knock-off feature
• Auto-posting to the account book
• Bank Reconciliation auto-matching

Defaulter Management

• Auto send out reminders to defaulters
• Generate Demand Notice & defaulter list
• Generate Form 11 & 20 with auto-calculations

Accounts Payable (AP) Management

• Flexible approval checkpoints for Purchase Orders (PO), Purchase Invoices (PI), and Payment Vouchers (PV) through the Gprop Task Management App
• Control Systems to prevent double payments & over payments
• Compatible batch payment file for efficient upload into the M2E portal to speed up the payment process
• Account Book auto-posting
• Integrated with Asset & Maintenance Log Book: Issued invoice to be auto-updates to the maintenance asset & service contractor filing in the system
• Integrated with Forum module: Facilitate payment approval discussion between management and committees
Task Management System
Accounting Management System

Operational Accounting

• General features such as Deposit & Refund, Petty Cash, Receipts, CN/DN, Journal, Ledger, Cash Book, Bank Reconciliation, etc.
• Real-time Monthly Collection Report, Creditor & Debtor Aging, Debtor Outstanding, etc.

Financial Accounting

• Real-time Financial report: Trail Balance, Payment & Receipts, Profit & Loss Statement & Balance Sheet.

Unlocking Benefits with Our Condo Accounting Software

The accounting feature of GProps System offers manifold benefits to condo associations. By digitising financial records, it enhances transparency, providing clear insights into expenditure and income streams. This fosters trust among stakeholders and aids in compliance. Administrative burdens are significantly reduced through automation, freeing up time for more strategic tasks. Streamlined accounting processes enable quick access to financial data, empowering informed decision-making for budgeting and resource allocation. Moreover, the system's efficiency minimizes errors and ensures accuracy in financial reporting. Ultimately, GProps System optimizes condo association operations, promoting financial health and stability. Read more...

1. Enhancing Financial Transparency: We offer precise financial analytics, enabling condo associations to discern trends swiftly. This facilitates informed decisions, fostering transparent communication with stakeholders, vital for maintaining trust and ensuring effective governance.

2. Reducing Administrative Burdens: Our property management software system eases administrative burdens for condo associations through efficient accounting procedures, allowing them to redirect time and resources towards vital tasks and initiatives, enhancing productivity and operational effectiveness.

3. Improving Decision-Making: We equip condo associations with precise financial data, enabling informed decisions, enhancing operational efficiency, and fostering strategic planning. Timely and accurate information facilitates improved management and drives optimal outcomes.
E-Invoice

E-Invoice for Malaysia Compliance

Need LHDN-ready billing? Explore Gprop Systems' e-Invoice workflow for automated MyInvois submissions, validation tracking, QR-ready invoices, and accounting synchronization across your properties.
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Have Questions? We're Here to Help

GPROP's condominium accounting software is built to simplify and strengthen condo financial management through automation. It automatically generates monthly maintenance billing, sinking fund tracking, calculates late payment interest and supports automated bank reconciliation. It also includes a Residents' DIY Auto Debit feature for easier collections, along with financial reporting and arrears management, helping management offices reduce paperwork, improve accuracy, and maintain better financial transparency.
Unlike standard accounting software, GPROP is built specifically for property management. It includes property-specific features such as unit billing and statements, late payment interest calculation, automated invoicing/billing, defaulter management, and account payable management, all while handling full operational and financial accounting within one platform.
Absolutely. It produces essential reports for operational and financial accounting, including income and expenditure reports, balance sheets, aging reports and audit-ready statements. These reports help management teams track performance, monitor arrears and prepare for audits.
Yes. The system integrates with trusted payment gateways such as Maybank and Xendit/Payex, allowing payments to be processed automatically without manual handling. This reduces operational risks such as fraud, manual errors, and misuse of collected funds.
GPROP makes it easy to generate a full range of reports for daily tracking and collections. These include By Charges Report, Creditor Aging Report, Debtor Aging Report, Deposit Report, Monthly Collection Report, Receipt Report, and Refund Report—giving management a clearer view of incoming payments, outstanding balances, and overall cash movement.
The accounting system includes built-in bank reconciliation reporting to help management offices track and verify collections accurately. It supports both Auto Bank Reconciliation (for resident payments through GPROP's Maybank Payment Gateway) and Manual Bank Reconciliation (for cash, cheque, bank transfer, or vendor payments). This allows accountants to reconcile daily transactions faster, reduce manual matching work, and maintain audit-ready records.
GPROP generates essential financial reports such as Ledger, Trial Balance, Profit & Loss, and Balance Sheet, viewable by logging into the Accounting System. Access is restricted to authorized personnel only (typically accountant or assigned finance officer). Additional authorized access can be requested through the GPROP Support Team.
Absolutely. When residents make payments through GPROP's integrated payment gateways, the system automatically matches and records each payment to the correct unit account. This eliminates manual entry, reduces errors, and ensures accounting records are always accurate and up to date.

Optimize Your Condo Accounting Software

Discover the efficiency boost for your condo association with condominium accounting software from GProp System. Streamline financial management effortlessly. Explore the tailored solutions for your specific needs today. Contact us for a consultation or demo to witness firsthand how our condominium accounting software can transform your operations. Improve accuracy, transparency, and efficiency with GProp System
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